Project

General

Profile

1 7867 leinfelder
[% INCLUDE $templates.header %]
2
3 7893 leinfelder
	<!-- CONTENT SECTION
4
    ======================================================================= -->
5
	<article id="EntryReview">
6
		<div class="container">
7
8
			<div class="row-fluid">
9
				<h2>Registry Guide</h2>
10
				<p class="lead">
11
					Guide for Completing the Data [% config.type %] Form
12
				</p>
13
				<p>
14
					This guide provides information on how to complete the registration form.
15
					There are up to 11 sections to the form; some fields are required (denoted by an asterisk *),
16
					while others are optional.
17
				</p>
18
				<p>
19
					Information on individual fields and examples for their content are provided below.
20
				</p>
21
			</div>
22
23 7934 leinfelder
			<div class="row-fluid">
24
25
				<h4>NAME OF SUBMITTER</h4><a name="Submitter"></a>
26
				<span class="text-info">
27
					*First name, *Last name:
28
				</span>
29 7937 leinfelder
				<p>
30 7934 leinfelder
					The first and last names of the person completing this form.
31 7937 leinfelder
				</p>
32 7934 leinfelder
33 7935 leinfelder
			</div>
34 7936 leinfelder
35
			<div class="row-fluid">
36
				<a name="BasicInformation"></a>
37
				<h4>BASIC INFORMATION</h4>
38 7937 leinfelder
				<span class="text-info">*Data Set Title:</span>
39
				<p>A descriptive title
40 7936 leinfelder
				of the data set. The title should provide enough information for
41
				someone casually scanning a list of data sets to know whether the data are
42
				relevant to them.  This implies that the data context should be indicated
43
				in the title without making the title be too long. In general, the title
44
				should indicate what kind of data were collected and the spatial,
45 7937 leinfelder
				taxonomic, and temporal extents the data set covers.</p>
46 7935 leinfelder
47 7938 leinfelder
				<div class="span3">
48 7936 leinfelder
					<u>Examples of descriptive titles:</u>
49
					<ul>
50
						<li>Hastings Reserve (CA) Small Mammal Trapline Data from 1972 to 1988.</li>
51
						<li>Tassajara Hot Springs Reserve Water Chemistry Data from 1990 to 2000.</li>
52
					</ul>
53
				</div>
54 7938 leinfelder
				<div class="span3">
55 7936 leinfelder
					<u>Examples of incomplete titles:</u>
56
					<ul>
57
						<li>Mammals Data</li>
58
						<li>Water Chemistry Data</li>
59
					</ul>
60
				</div>
61
62
			</div>
63 7867 leinfelder
64
[% IF cfg == 'nceas' %]
65 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">*NCEAS Project(s):</span><span class="regtext"> Select one or more
66 7867 leinfelder
NCEAS activities from the list to indicate that the data set is
67
affiliated with that working group or activity.  We use "affiliation"
68
in a rather permissive sense to mean, for example, that the data set was or has
69
been generated by the activity; that the owner of the data is affiliated
70
with the activity; that the data set is owned by the activity; etc. Both
71
derived data sets that result from synthesis activities and original raw data
72
sets that contribute to synthesis can be included in the repository and should
73
be associated with the appropriate NCEAS activities.</td></tr>
74
[% END %]
75
76
[% IF cfg == 'esa' || cfg == 'ltss' %]
77
78 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">*Organization Name:</span>
79 7867 leinfelder
<span class="regtext">The name of the organization with which the data set is
80
affiliated. We use "affiliation" in a rather permissive sense to mean, for example, that the data set was or has
81
been generated at the organization; that the owner of the data is affiliated
82
with the organization or was affiliated with the organization when the data
83
set was generated; that the data set is owned by the organization; etc.</td></tr>
84
85
<tr><td align="left"><span class="regtext"><u>Examples of correct organization names:</u></td>
86
   <td align="left"><span class="regtext"><u>Examples of incorrect organization names:</u></td></tr>
87
88
<tr><td align="left" valign="top"><span class="regtext">University of Michigan Biological Station
89
<br>Duke University FACE Facility<br>National Center for Ecological Analysis and Synthesis</br></td>
90
  <td align="left"><span class="regtext">Michigan Station<br>Duke University<br>University of California Santa Barbara</br>
91
</td></tr>
92
[% END %]
93
94
[% IF cfg == 'obfs' || cfg == 'nrs' || cfg == 'specnet'%]
95
96 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">*[% config.site | ucfirst %] Name:</span>
97 7867 leinfelder
<span class="regtext">Select a [% config.site %] from the drop-down list to indicate that the data set is
98
affiliated with the [% config.site %]. We use "affiliation" in a rather
99
permissive sense to mean, for example, that the data set was or has
100
been generated at the [% config.site %]; that the owner is affiliated
101
with the [% config.site %] or was affiliated with the [% config.site %] when the data
102
set was generated; or that the data set is owned by the [% config.site %]; etc.
103
</td></tr>
104
105
<tr><td colspan="2" align="left"><span class="regtext"><u>Note:</u>
106
If the data were collected at a site other than a
107
[% config.site %] listed in the drop-down menu, you can indicate so in the
108
abstract and/or title. You can also indicate this in the keywords
109
with a locality keyword.</span></td></tr>
110
111
[% END %]
112
113
114
115
116
<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="DataSetOriginator"></a>PRINCIPAL DATA SET OWNER</td></tr>
117
118
119
<tr><td colspan="2" align="left"><span class="regtext">The person responsible for developing the data set. For example, the principal
120
investigator in a collaborative project, the first author of the main publication using the data set, etc.
121
 The first and last names of the principal data set owner are required; the organization name, e-mail, phone, fax, and
122
address information are optional.</span></td></tr>
123
124
<tr><td colspan="2" align="left"><span class="regtext"><u>Note:</u><span class="regtext"> If there is more than one owner, information
125
about the co-owner(s) can be provided in the ASSOCIATED PARTIES section below.</span>
126
127 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">*First Name:</span>
128 7867 leinfelder
<span class="regtext">The first name of the principal data set owner.</span></td></tr>
129
130 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">*Last Name:</span>
131 7867 leinfelder
<span class="regtext">The last name (surname) of the principal data set owner.</span></td></tr>
132
133 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Organization Name:</span>
134 7867 leinfelder
<span class="regtext">The name of the organization from which the data set
135
originated.</span></td></tr>
136
137 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">E-Mail:</span>
138 7867 leinfelder
<span class="regtext">The e-mail address by which the principal data set owner can be contacted.</span></td></tr>
139
140 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Phone:</span>
141 7867 leinfelder
<span class="regtext">The phone number of the principal data set owner, including the area code (999-999-9999).</span></td></tr>
142
143 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">FAX:</span>
144 7867 leinfelder
<span class="regtext">The fax number of the principal data set owner, including sthe area code (999-999-9999).</span></td></tr>
145
146 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Street Information:</span>
147 7867 leinfelder
<span class="regtext">A comma-separated list of street number, street, unit,
148
etc.<br> <u>Example:</u> 735 State Street, Suite 300</span></td></tr>
149
150 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">City:</span>
151 7867 leinfelder
<span class="regtext">The city
152
name of the principal data set owner's address.</span></td></tr>
153
154 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">U.S. State or Territory:</span>
155 7867 leinfelder
<span class="regtext">Select a U.S. state or territory from the drop-down menu for the principal data set owner's address. If the address is not in
156
the United States, used the "Other State/Province" field below. For a shortcut,
157
press the first letter of the state on your keyboard (e.g.,  M-key to skip to Maine).</span></td></tr>
158
159 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Other State/Province:</span>
160 7867 leinfelder
<span class="regtext">A non-U.S. state or a province for
161
the principal data set owner's address.</span></td></tr>
162
163 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Postal Code:</span>
164 7867 leinfelder
<span class="regtext">The postal code or ZIP code
165
for the principal data set owner's address.</span></td></tr>
166
167 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Country:</span>
168 7867 leinfelder
<span class="regtext">The country
169
for the principal data set owner's address.</span></td></tr>
170
171
172
<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="AdditionalOriginators"></a>ASSOCIATED PARTIES</td></tr>
173
174
<tr><td colspan="2" align="left"><span class="regtext">
175
If applicable, enter the first and last names of an associated party (e.g., co-owner of the data set, a data custodian/steward, a metadata provider, a user of
176
the data set), select a role for this person, and click on "Add Associated Party".  Repeat to add another associated party.</td></tr>
177
<tr><td colspan="2" align="left"><span class="regtext">To edit an entry, click on the name of the person entered, change the name and/or
178
the role, and click on the area just right of the drop-down menu for the role (the text fields and the drop-down menu will disappear). To delete an entry, click on the "X".
179
 If you have entered several associated parties and want to change the order in which they appear, use the blue up and down arrows.</tr>
180
181
182
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
183
<a name="DataSetAbstract"></a>*DATA SET ABSTRACT</td></tr>
184
185
<tr><td colspan="2" align="left"><span class="regtext">Short (maximum of 350 words) summary of the
186
purpose and content of the data set. Entering a data set abstract is required.</td></tr>
187
188
<tr><td colspan="2" align="left"><span class="regtext"><u>Example:</u> Data were collected every year in summer and fall from
189
1967 to 1979. Trapping was conducted only in the fall from 1980 to
190
1988. For each specimen taken, data were recorded on species, date,
191
location, time, sex, and body measurements including total length,
192
length of tail, length of hind foot, length of ear, and body mass.
193
The purpose of the data was to index the population size of all
194
species present over a long time period.</td></tr>
195
196
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
197
<a name="KeywordInformation"></a>KEYWORD INFORMATION</td></tr>
198
199
<tr><td colspan="2" align="left"><span class="regtext">Provide information for as many keywords as needed. The information is provided in groups of three
200
fields: keyword, keyword type, and keyword thesaurus. Repeat steps 1-4 below for each additional keyword.</td></tr>
201
202
<tr><td colspan="2" align="left"><span class="regtext">Have a look at the <a href=
203
"http://gcmd.nasa.gov/Resources/valids/gcmd_parameters.html" target="nasa">NASA Global Change Master Directory
204
(GCMD)</a> (particularly under EARTH SCIENCE > Biosphere) and see if you can find keywords that appropriately describe your data set.  If not, use your own keywords.</span></td></tr>
205
206 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">1. Keyword: </span><span class="regtext"> Enter a
207 7867 leinfelder
word or phrase that describes your data set.</span></td></tr>
208
209 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">2. Keyword Type: </span>
210 7867 leinfelder
<span class="regtext">Select the keyword type (a term used to group similar keywords). The different types are ("none" is the default):
211
212
   <ul>
213
      <li>Theme: the keyword identifies a particular subject or topic.</li>
214
      <li>Place: the keyword identifies a place.</li>
215
      <li>Stratum: the keyword identifies the layer(s) of any deposited substance.</li>
216
      <li>Temporal: the keyword identifies a time period related to the data set.
217
      <li>Taxonomic: the keyword identifies a particular taxon.</li>
218
</ul></span></td></tr>
219 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">3. Keyword Thesaurus: </span><span class="regtext">Select whether you used the NASA Global Change Master Directory
220 7867 leinfelder
(GCMD) or not to choose your keywords.</span></td></tr>
221
222
223
224
<tr><td colspan="2" align="left"><span class="regtext"><b>4.</b> Click on the <b>"Add Keyword"</b> button to add the keyword information provided.</span>
225
226
227
<tr><td colspan="2" align="left"><span class="regtext">To edit a keyword entry, click on the keyword entered, change the keyword, keyword type, and/or keyword
228
thesaurus, and click on the area just right of the thesaurus drop-down menu (the text field and the drop-down menus will disappear).  To delete an entry, click on the "X".
229
If you have entered several keywords and want to change the order in which they appear, use the blue up and down arrows.</span></td></tr>
230
231
232
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
233
<a name="TemporalCoverageOfData"></a>TEMPORAL COVERAGE OF DATA</td></tr>
234
235 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">*Start Date:</span><span class="regtext"> The first year, month, and
236 7867 leinfelder
day of the collection/creation of the data set. A start date is required. Type in the year (yyyy), and choose the month and the day from the
237
drop-down menus.</span></td></tr>
238
239 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Stop Date:</span><span class="regtext"> The last year, month, and
240 7867 leinfelder
day for the collection/creation of the data set. Type in the year, and choose the month and the day from the drop-down menus.<br>
241
<u>Note:</u> Leave "Stop Date" blank if your data set is open-ended.</span></td></tr>
242
243
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
244
<a name="SpatialCoverageOfData"></a>SPATIAL COVERAGE OF DATA</span></td></tr>
245
246
247 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">*Geographic Description:</span><span class="regtext">
248 7867 leinfelder
Enter a general description of the geographic area in which the data were collected. This can be a simple place name (e.g., Santa Barbara) or a fuller description.
249
This field supplements the coordinates provided below and helps orient the data user about the general location of the study.</span></td></tr>
250
251 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">*Coordinates:</span><span class="regtext"></span><span class="regtext"> The latitude and longitude
252 7867 leinfelder
coordinates (in degrees, minutes and seconds) of the location where the data were collected. At least one lat/long pair is required. From the drop-down menus, select
253
the North (N) or South (S) orientation for the latitudes, and the West (W) or East (E) orientation for the longitudes.</span></td></tr>
254
255
<tr><td colspan="2" align="left"><span class="regtext">If you enter <b>one coordinate pair only</b>: This indicates a
256
point location.</span></td></tr>
257
258
<tr><td colspan="2" align="left"><span class="regtext">If you enter <b>both coordinate pairs</b>: This indicates a
259
bounding box. The first coordinate pair is the northwest corner and
260
the second coordinate pair is the southeast corner of the bounding
261
box.</span></td></tr>
262
263
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
264
<a name="TaxonomicCoverage"></a>
265
TAXONOMIC COVERAGE OF DATA</td></tr>
266
267
<tr><td colspan="2" align="left"><span class="regtext">
268
Provide a list of the taxa that are associated with this data set.
269
This includes taxa for which the data set contains measurements, and taxa
270
for which the data have relevance in less direct ways.  In general, if a
271
data user searching for a particular taxonomic name should find this data set,
272
then the taxon should be included in this list.</span></td></tr>
273
274
<tr><td colspan="2" align="left"><span class="regtext">Please check the <a href=
275
"http://darwin.zoology.gla.ac.uk/~rpage/MyToL/www/index.php" target="darwin">Glasgow Taxonomic Name Server</a> or the <a href=
276
"http://www.itis.usda.gov/" target="itis">Integrated Taxonomic Information System</a> for correct spelling
277
of taxonomic names.</span></td></tr>
278
<tr><td colspan="2" align="left"><span class="regtext">For each taxon, follow the three steps below:</span></td></tr>
279 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">1. Taxonomic Rank:</span><span class="regtext"> Enter the level in the taxonomic hierarchy
280 7867 leinfelder
(Kingdom, Phylum, Class, Order, Family, Genus, or Species).</span></td></tr>
281 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">2. Taxonomic Name:</span><span class="regtext"> Enter the scientific name for the level
282 7867 leinfelder
entered under Taxonomic Rank (e.g., <i>Animalia</i>, <i>Chordata</i>, <i>Mammalia</i>, <i>Carnivoria</i>, <i>Ursidae</i>, <i>Ursus</i>, or <i>Ursus arctos</i>).</span></td></tr>
283
284
<tr><td colspan="2" align="left"><span class="regtext"><b>3.</b> Click on the <b>"Add Taxon"</b> button to add the taxonomic information.</span></td></tr>
285
286
<tr><td colspan="2" align="left"><span class="regtext">To edit an entry, click on the taxonomic information entered, change the taxonomic rank and/or name, and click on the area just right of the text field for the name (the two text
287
fields will disappear).  To delete an entry, click on the "X". If you have entered several taxa and want to change the order in which they appear, use the blue up and
288
down arrows.</span></td></tr>
289
290 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Taxonomic Reference:</span><span class="regtext"> The name
291 7867 leinfelder
or complete citation of the source(s) used for identifying and naming taxa (e.g., name of a field guide, key, or nomenclature revision). </span></td></tr>
292
293
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
294
<a name="Methods"></a>DATA COLLECTION METHODS</td></tr>
295
296
297 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Method Title:</span><span class="regtext"> A title for the method used to generate
298 7867 leinfelder
the data (e.g., Measure of zooplankton abundance using radial quadrat sub-sampling).</span></td></tr>
299
300 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Method Description:</span><span class="regtext"> Description of the method used.
301 7867 leinfelder
This is intended to be a general method description that is suitable to help potential users of the data decide if the data are appropriate for their purposes.
302
You can add multiple paragraphs to the description by clicking on the "Add Paragraph to Method Description"
303
button (paragraphs added by using the ENTER key in the Method Description field will not appear as paragraphs in the submitted form).
304
</span></td></tr>
305
306
<!--<tr><td colspan="2" align="left"><span class="regtext">Click on the "Describe Another Method" button
307
to describe another method.</span></td></tr>-->
308
309 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Extent of Study Description:</span><span class="regtext">
310 7867 leinfelder
 Describe the temporal, spatial and taxonomic extent of the study, supplementing
311
the information on coverage provided above. For example, if the temporal
312
coverage of the data is 1990-2000, you might provide details about any years
313
that were missed or the months in which sampling actually occurred. If you
314
provide information in this field (Extent of Study Description), then you must also provide
315
a Method Title, a Method Description and a Sampling Description.</span></td></tr>
316
317 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">Sampling Description:</span><span class="regtext">
318 7867 leinfelder
Describe the sampling design of the study. For example, you might describe
319
the way in which treatments were assigned to sampling units.  If you provide
320
information in this field (Sampling Description), then you must also provide
321
a a Method Title, a Method Description and an Extent of Study Description.
322
</span></td></tr>
323
324
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
325
<a name="DataSetContactAddress"></a>
326
DATA SET CONTACT</td></tr>
327
328
<tr><td colspan="2" align="left"><span class="regtext">Contact information of the person to be contacted for more information on the data
329
set or to obtain the data set itself. This is analogous to the Principal Data Set Owner information above. Please
330
<a href="[% cgiPrefix %]/register-dataset.cgi?cfg=[%cfg%]&amp;stage=guide#DataSetOriginator" target="_self">see that section</a> for more information on filling out the
331
individual fields. If the Data Set Contact and the Principal Data Set Owner are the same, check the box provided.</span></td></tr>
332
333
334
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
335
<a name="DistributionIinformation"></a>
336
DISTRIBUTION INFORMATION</font></td></tr>
337
338 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">
339 7867 leinfelder
<a name=Site-specificCode></a>
340
Data Set Identifier:</span><span class="regtext"> If available, please enter a name or number that uniquely identifies and describes concisely the data set.
341
Alternatively, provide other pertinent information that can identify and locate the data set within your site's data management system.
342
343
[% IF cfg == 'obfs' || cfg == 'nrs' || cfg == 'specnet'%]
344
Keep in mind that this information, although not required, can be extremely useful
345
for locating the data set at a [% config.site %].
346
[%END%]
347
</span></td></tr>
348 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">*Data Medium</font>:</span><span class="regtext"> Specify whether the data medium is
349 7867 leinfelder
digital (e.g., computer file) or hardcopy (e.g., paper), or specify any other type of data medium the data are recorded on (e.g., video tape).</span></td></tr>
350
351
352 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">*Usage Rights:</span><span class="regtext"> Specify the usage rights that apply
353 7867 leinfelder
to the data set (e.g., no restrictions, obtain permission from data set owner(s), cite the data set in publications, etc.). </span></td></tr>
354
355 7933 leinfelder
<tr><td colspan="2" align="left"><span class="text-info">URL:</span><span class="regtext"> If available, provide a link for the
356 7867 leinfelder
location of more metadata or the data set itself (this URL should be as permanent as possible).</span></td></tr>
357
358
<a name="AdditionalInformation"></a>
359 7933 leinfelder
<tr><td class="borderbottom" colspan="2" align="left"><span class="text-info">Additional Information:</span><span class="regtext"> Add
360 7867 leinfelder
any additional information here that you deem relevant to the data set, which has not been covered in the form.  For example, if the data set is in the form
361
of a computer file, you could specify the file format here (e.g., Excel, Access, FoxPro, DBase, etc.).</span></td></tr>
362
</table>
363
364 7934 leinfelder
			</div> <!-- end row-fluid -->
365
366 7893 leinfelder
		</div>
367
	</article>
368 7867 leinfelder
[% INCLUDE $templates.footer %]