Metacat

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[% INCLUDE "genericHeader.tmpl" %]

[% IF cfg == 'nrs' %]

  [% lsite = 'reserve' %]

  [% usite = 'Reserve' %]

[% ELSE %]

  [% lsite = 'station' %]

  [% usite = 'Station' %]

[% END %]

<p>This guide provides information on how to

fill in the online [% orgabbrev %] Data Registry Form. Some fields are required

and some fields are optional. Required fields appear in <b><font color="#ff0000">red</font></b>.

A few fields are repeatable up to ten times. These are the associated parties, keywords, taxa, and methods fields.

Note that those repeatable fields are also optional, so you need to

fill in only as many of those as you need.</p> 

<p>Information on individual fields and examples

for their content are provided below.</p>

<p>&nbsp</p>

<hr>

<a name="BasicInformation"></a>

<p><b><font size="4" color="#0000ff">BASIC INFORMATION</font></b> 

<p>&nbsp</p>

<p><font size="4"><b>Name of Person completing this form:</b></font> 

Enter the name of the person completing this form (your name).<font size="2"></font></p>

[% IF cfg == 'nceas' %]

<p><font size="4"><b>Working Group(s):</b></font> Select one or more

NCEAS activities from the list to indicate that the data set is

affiliated with that working group or activity.  We use "affiliation" 

in a rather permissive sense to mean, for example, that the data set was or has

been generated by the activity; that the owner of the data is affiliated

with the activity; or that the data set is owned by the activity, etc. Both

derived data sets that result from synthesis activities and original raw data

sets that contribute to synthesis can be included in the repository and should

be associated with the appropriate NCEAS activities.

<font size="2"></font></p>

[% ELSE %]

<p><font size="4"><b>[% usite %] Name:</b></font> Select a

[% lsite %] from the drop-down list to indicate that the data set is

affiliated with the [% lsite %]. We use "affiliation" in a rather

permissive sense to mean, for example, that the data set was or has

been generated at the [% lsite %]; that the originator is affiliated

with the [% lsite %], or was affiliated with the [% lsite %] when the data

set was generated, that the data set is owned by the [% lsite %], etc.

<font size="2"></font></p>

<p>Note: If the data was collected at a site other than an OBFS

[% lsite %] listed in the pull-down menu, you can indicate so in the

abstract and/or title. You can also indicate this in the keywords

with a locality keyword. You may also indicate the locality in the

dataset title below, if appropriate.</p>

[% END %]

<b><font size="4"></font></b>

<p><b><font size="4">Data Set Title:</font></b> A descriptive title

of the data set. In general the title should provide enough information for

someone casually scanning a list of data sets to know whether the data are

relevant to them.  This implies that the data context should be indicated 

in the title without making the title be too long. In general, the title

should indicate what kind of data were collected and the spatial,

taxonomic, and temporal extents the data covers.</p>

<p>Examples:</p>

<p>Hastings Reserve (CA) Small Mammal Trapline Data from 1972 to 1988.</p>

<p>Tassajara Hot Springs Reserve Water Chemistry Data from 1990 to 2000.</p>

<p>Bad Examples (not enough information):</p>

<p>Mammals Data</p>

<p>Abundance Data</p>

<p>Meteorological Data</p>

<p>&nbsp</p>

<hr>

<a name="DataSetOriginator"></a>

<p><b><font size="4" color="#0000ff">PRINCIPAL DATA SET OWNER</font></b> 

<p>&nbsp</p>

The person(s) or organization that developed the data

set. The first and last names of the principal data set owner are required; the organization name, phone, fax, email and

address information are optional.</p>

<p>This principal data set owner and the data set contact (below) may be the same

person.</p>

<b><font size="4"></font></b>

<p><b><font size="4">First Name:</font> <font size="5">

</font></b>The first name of the person.</p>

<b><font size="4"></font></b>

<p><b><font size="4">Last Name:</font> <font size="5">

</font></b>The last name (surname) of the person.</p>

<b><font size="4"></font></b>

<p><b><font size="4">Organization Name:</font> <font size="5">

</font></b>The name of the organization from which the data

originate.</p>

<p><b><font size="4">E-Mail:</font> <font size="5"></font></b>The

e-mail address by which the principal data set owner can be contacted.</p>

<b><font size="4"></font></b>

<p><b><font size="4">Phone:</font> <font size="5">

</font></b>Principal data set owner's phone number, in the format area code plus

number, 999-999-9999.</p>

<b><font size="4"></font></b>

<p><b><font size="4">FAX:</font> <font size="5">

</font></b>Principal data set owner's fax machine number, in the format area code plus

number, 999-999-9999.</p>

<b><font size="4"></font></b>

<p><b><font size="4">Street Address Information:</font> <font size="5">

</font></b>A comma-separated list of street number, street, unit,

etc. Example: 735 State Street, Suite 300</p>

<b><font size="4"></font></b>

<p><b><font size="4">City:</font> <font size="5"></font></b>City

name of the principal data set owner's address.</p>

<b><font size="4"></font></b>

<p><b><font size="4">State:</font> <font size="5"></font></b>Select

a state for the address from the pull-down menu. For a shortcut,

press the C-key to skip to California.</p>

<b><font size="4"></font></b>

<p><b><font size="4">Postal Code:</font> <font size="5"></font></b>The postal code, or ZIP code,

of the principal data set owner's address.</p>

<p>&nbsp</p>

<hr>

<a name="AdditionalOriginators"></a>

<p><b><font size="4" color="#0000ff">ASSOCIATED PARTIES</font></b> 

<p>&nbsp</p>

Enter the first and last names of up to 10 additional

owners or other associated parties, and select their specific role from the pull-down

menu. The default for the role pull-down menu is Principal

Investigator. Example: First Name: Mark; Last Name: Seablad; Role:

Owner.</p>

<p>&nbsp</p>

<hr>

<a name="DataSetAbstract"></a>

<b><font size="4"></font></b>

<p><b><font size="4" color="#0000ff">DATA SET ABSTRACT</font></b>

<p>&nbsp</p>

<p>Short (approximately 1/2 page or less) summary of the

purpose and content of the dataset. Entering a data set abstract is required.</p>

<p>Example: Data were collected every year in summer and fall from

1967 to 1979. Trapping was conducted only in the fall from 1980 to

1988. For each specimen taken, data were recorded on species, date,

location, time, sex, and body measurements including total length,

length of tail, length of hind foot, length of ear, and body mass.

The purpose of the data was to index the population size of all

species present over a long time period.&nbsp;</p>

<p>&nbsp</p>

<hr>

<a name="KeywordInformation"></a>

<p><b><font size="4" color="#0000ff">KEYWORD INFORMATION</font></b> 

<p>&nbsp</p>

Provide information for up to ten keywords. The

information is provided in groups of three fields: keyword, keyword

type and keyword thesaurus. Keyword information is

used for locating data in catalog searches. The keywords listed

here may or may not appear in the title or abstract. Both the

keyword type and thesaurus are optional.</p>

<p>Examples: Keyword: Peromyscus; Keyword Type: taxonomic; Keyword

Thesaurus: none.</p>

<b><font size="4"></font></b>

<p><b><font size="4">Keyword:</font></b> Commonly used formalized

word(s) or phrase(s) used to describe the subject.</p>

<b><font size="4"></font></b>

<p><b><font size="4">Keyword Type:</font> <font size="5">

</font></b>Term used to group similar keywords. Default: none. The

different types are:</p>

<p>theme: keyword identifies a particular subject or topic</p>

<p>place: keyword identifies a place</p>

<p>stratum: keyword identifies the layer(s) of any deposited

substance</p>

<p>temporal: keyword identifies a time period related to the

dataset</p>

<p>taxonomic: keyword identifies a particular taxa</p>

<font size="1"></font>

 <b><font size="4"></font></b>

<p><b><font size="4">Keyword Thesaurus:</font> <font size="5">

</font></b>The name of the formally registered thesaurus, or a

similar authoritative source of keywords, from which the keyword

was chosen. Default: none (no thesaurus used; used own

keywords).</p>

<p>An example for a thesaurus is the <a href=

"http://gcmd.nasa.gov/valids/">NASA Global Change Master Directory

(GCMD)</a>. Have a look at the GCMD keywords to get an idea of what

keywords they use. If you find suitable keywords there that

appropriately describe your data, use them and select GCMD for the

keywords' thesaurus.</p>

<p>Click on the "Add Keyword" button to continue adding keywords.</p>

<p>&nbsp</p>

<hr>

<a name="TemporalCoverageOfData"></a>

<p><b><font size="4" color="#0000ff">TEMPORAL COVERAGE OF DATA</font></b> 

<p>&nbsp</p>

<p><b><font size="4">Beginning Date of Data Set:</font> <font size=

"5"></font></b>The first year, month, and

day of the collection/creation of the data set. A beginning date is required. Type in the year, and choose the month and the day from the

drop down menus.</p>

<b><font size="4"></font></b>

<p><b><font size="4">Ending Date of Data Set:</font> <font size=

"5"></font></b>The last year, month, and

day for the collection/creation of the data set. <b>If your dataset is open-ended, leave the ending date

open</b>, providing no ending date at all. Type in the year, and choose the month and the day from the

drop down menus.</p>

<p>&nbsp</p>

<hr>

<a name="SpatialCoverageOfData"></a>

<p><b><font size="4" color="#0000ff">SPATIAL COVERAGE OF DATA</font></b> 

<p>&nbsp</p>

<p><b><font size="4">Geographic Description</font><font size="4">:</font></b>

Enter a general description of the geographic area in which the data were collected. This can be a simple place name (e.g., Santa Barbara) or a fuller description.  This field supplements the coordinates below and helps orient the data user

about the general location of the study.

</p>

<p><b><font size="4">Coordinates</font> (in Degrees, Minutes and

Seconds)<font size="4">:</font> <font size="5">

</font></b>Coordinates provide the location where the data set was

collected.</p>

[% IF cfg != 'nceas' %]

<p><b>Note the checkbox "Use [% lsite %] coordinates"</b>. If checked,

this box indicates that the data were collected at the [% lsite %]. If

you check this box, you don't need to fill in the lat./long. fields

below). 

However, I presently do not have the coordinates for some

[% orgabbrev %] [% lsite %]s, which will be indicated when you 

submit the form. In this case, you will have to provide the coordinates 

in the corresponding fields. (Please contact [%adminname %] at <a href=

"mailto:[% recipient %]">[% recipient %]</a> if you

have the missing coordinates for any of the sites.)</p>

[% END %]

<p>At least one lat./long. pair is required. Pull-down lists provide the North (N)

or South (S) orientation for the latitudes, and the West (W) and

East (E) orientation for the longitudes.</p>

<p>If you enter <b>one coordinate pair only</b>: This indicates a

point location. You may want to do this if you only know the

general location of a site on the [% lsite %]. In this case provide the

point coordinates for the [% lsite %]. Example: 36° 12' 30"N and

121&deg;33'3"W</p>

<p>If you enter <b>both coordinate pairs</b>: This indicates a

bounding box. The first coordinate pair is the northwest corner and

the second coordinate pair is the southeast corner of the bounding

box.</p>

<p>&nbsp</p>

<hr>

<a name="TaxonomicCoverage"></a>

<p><b><font size="4" color="#0000ff">TAXONOMIC COVERAGE OF DATA</font></b> 

<p>&nbsp</p>

<p><b><font size="4">List of taxa</font><font size="4">:</font></b>

Provide a list of the taxa that are associated with this data set. 

This includes taxa for which the data set contains measurements, and taxa

for which the data have relevance in less direct ways.  In general, if a

data user searching for a particular taxonomic name should find this data,

then the taxon should be included in this list. The Taxon Rank should 

indicate the level in the taxonomic hierarchy (e.g., Phylum, Species, etc.) 

and the Taxonomic Name should be the scientific name for the organism at 

that level (e.g., Ursus arctos).  You can add multiple taxa to the list by

clicking the "Add taxon" button.

</p>

<p><b><font size="4">Taxonomic Authority</font><font size="4">:</font></b> Include the name

or a complete citation for an authoritative source used for taxonomic information.</p>

<p>&nbsp</p>

<hr>

<a name="Methods"></a>

<p><b><font size="4" color="#0000ff">METHODS</font></b> 

<p>&nbsp</p>

<p><b><font size="4">Title of method</font><font size="4">:</font></b>

Provide a title for the method (e.g., Zooplankton abundance using

radial quadrat sub-sampling).

</p>

<p><b><font size="4">Method description</font><font size="4">:</font></b>

Describe the methods used to generate the data.  This is intended to be a

general overview of the methods that is suitable to help a potential user

of the data decide if the data are appropriate for their purposes.  You can

add multiple paragraphs to the description by clicking the "Add paragraph"

button.

</p>

<p><b><font size="4">Description of Study Extent</font><font size="4">:</font></b>

Describe the temporal, spatial and taxonomic extent of the study, supplementing

the information on coverage provided above. For example, if the temporal

coverage of the data is 1990-2000, you might provide details about any years

that were missed or the months in which sampling actually occurred. If you

provide information in this field (Study Extent), then you must also provide

a Methods Description and a Sampling Description.

</p>

<p><b><font size="4">Sampling Description</font><font size="4">:</font></b>

Describe the sampling design of the study. For example, you might describe

the way in which treatments were assigned to sampling units.  If you provide

information in this field (Sampling Description), then you must also provide

a Methods Description and a Study Extent.

</p>

<p>&nbsp</p>

<hr>

<a name="DataSetContactAddress"></a>

<p><b><font size="4" color="#0000ff">DATA SET CONTACT</font></b> 

<p>&nbsp</p>

An address, phone, and email to contact for more information on the data

set or to obtain the data described by this entry. This is

analogous to the Principal Data Set Owner information above. Please see

that section for more information on filling out the individual fields. If the Data Set Contact and the 

Principal Data Set Owner are the same, check the box provided, and the information you previously filled out for

the Principal Data Set Owner will automatically be filled into this section.</p>

<p>&nbsp</p>

<hr>

<a name="DistributionIinformation"></a>

<p><b><font size="4" color="#0000ff">DISTRIBUTION INFORMATION</font></b> 

<p>&nbsp</p>

<a name=Site-specificCode></a>

<b><font size="4"></font></b>

<p><b><font size="4">Dataset Name or Identifier (important)</font>:</b> 

Enter the dataset's filename(s) (and path) here, if available.  Alternatively,

use other pertinent information that can help to identify and locate

the dataset within your site's data management system (this may include

references to hardcopy information, such as file numbers, etc.).  Keep in

mind that this information, while not required, can be extremely useful

for locating the dataset at a [% lsite %].</p>

<b><font size="4"></font></b>

<p><b><font size="4">Data Medium</font>:</b> Choose the type of medium the

data is recorded on from the drop down menu</p>

<b><font size="4"></font></b>

<p><b><font size="4">Other Data Medium</font></b>: Specify any

other data medium the data is recorded on. &nbsp;</p>

<p><b><font size="4">Use Constraints:</font> <font size="5">

</font></b>From the pull-down list, choose the use constraints that apply

to this data set. Examples: no restrictions, obtain permission from

originator(s), etc.</p>

<b><font size="4"></font></b>

<p><b><font size="4">Other Use Constraints:</font></b> Specify any

other use constraints that apply to the data set.</p>

<b><font size="4"></font></b>

<p><b><font size="4">URL</font></b>: Provide a link here for the

location of the actual data set (if available) or for more

metadata<b>.</b></p>

<a name="AdditionalInformation"></a>

<b><font size="4"></font></b>

<p><b><font size="4">Additional Information/Remarks:</font></b> Add

any additional information here that you deem relevant to the data set, which has not been covered in the form.</p>

<p>&nbsp</p>

<hr>

<p>&nbsp;</p>

<p>&nbsp;</p>

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