Metacat

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<table class="intro" cellpadding="8" cellspacing="0">

<tr><td align="left"><span class="emphasis">Guide for Completing the Data Registry Form</td></tr>

<tr><td align="left"><span class="regtext">This guide provides information on how to

fill in the online [% orgabbrev %] Data Registry Form. Some fields are required (denoted by an asterisk *)

and some fields are optional. The associated parties, keywords, taxa, and methods fields are repeatable (i.e., you may input additional associated parties, keywords, etc. if needed).

</span></td></tr>

<tr><td align="left"><span class="regtext">Information on individual fields and examples

for their content are provided below.</td></tr>

<tr><td></td></tr>

<table class="tables" cellpadding="8" cellspacing="0">

<tr class="sectheader"><td class="borderbottom" colspan="2" align="left"><a name="BasicInformation"></a>

BASIC INFORMATION - name of person completing this form.</td></tr> 

<tr class="sectbody"><td colspan="2" align="left"><span class="label">

*First name, *Last name:</span><span class="regtext"> 

The first and last names of the person completing this form.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">*Data Set Title:</span><span class="regtext"> A descriptive title

of the data set. The title should provide enough information for

someone casually scanning a list of data sets to know whether the data are

relevant to them.  This implies that the data context should be indicated 

in the title without making the title be too long. In general, the title

should indicate what kind of data were collected and the spatial,

taxonomic, and temporal extents the data set covers.</span></td></tr>

<tr class="sectbody"><td align="left"><span class="regtext"><u>Examples of descriptive titles:</u></td>

<td align="left"><span class="regtext"><u>Examples of incomplete titles:</u></td></tr>

<tr class="sectbody"><td align="left" valign="top"><span class="regtext">Hastings Reserve (CA) Small Mammal Trapline Data from 1972 to 1988.

<br>Tassajara Hot Springs Reserve Water Chemistry Data from 1990 to 2000.</td>

<td align="left" valign="top"><span class="regtext">Mammals Data<br>Water Chemistry Data</td></tr>

[% IF cfg == 'nceas' %]

<tr class="sectbody"><td colspan="2" align="left"><span class="label">*NCEAS Project(s):</span><span class="regtext"> Select one or more

NCEAS activities from the list to indicate that the data set is

affiliated with that working group or activity.  We use "affiliation" 

in a rather permissive sense to mean, for example, that the data set was or has

been generated by the activity; that the owner of the data is affiliated

with the activity; that the data set is owned by the activity; etc. Both

derived data sets that result from synthesis activities and original raw data

sets that contribute to synthesis can be included in the repository and should

be associated with the appropriate NCEAS activities.</td></tr>

[% END %]

[% IF cfg == 'esa' || cfg == 'ltss' %]  

<tr class="sectbody"><td colspan="2" align="left"><span class="label">*Organization Name:</span>

<span class="regtext">The name of the organization with which the data set is

affiliated. We use "affiliation" in a rather

permissive sense to mean, for example, that the data set was or has

been generated at the organization; that the owner of the data is affiliated

with the organization or was affiliated with the organization when the data

set was generated; that the data set is owned by the organization; etc.</td></tr>

<tr class="sectbody"><td align="left"><span class="regtext"><u>Examples of correct organization names:</u></td>

   <td align="left"><span class="regtext"><u>Examples of incorrect organization names:</u></td></tr>

<tr class="sectbody"><td align="left" valign="top"><span class="regtext">University of Michigan Biological Station

<br>Duke University FACE Facility<br>National Center for Ecological Analysis and Synthesis</br></td>

  <td align="left"><span class="regtext">Michigan Station<br>Duke University<br>University of California Santa Barbara</br>

</td></tr>

[% END %]

[% IF cfg == 'obfs' || cfg == 'nrs' || cfg == 'specnet'%]

<tr class="sectbody"><td colspan="2" align="left"><span class="label">*[% usite %] Name:</span>

<span class="regtext">Select a [% lsite %] from the drop-down list to indicate that the data set is

affiliated with the [% lsite %]. We use "affiliation" in a rather

permissive sense to mean, for example, that the data set was or has

been generated at the [% lsite %]; that the owner is affiliated

with the [% lsite %] or was affiliated with the [% lsite %] when the data

set was generated; or that the data set is owned by the [% lsite %]; etc.

</td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext"><u>Note:</u>

If the data were collected at a site other than a

[% lsite %] listed in the drop-down menu, you can indicate so in the

abstract and/or title. You can also indicate this in the keywords

with a locality keyword.</span></td></tr> 

[% END %]

<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="DataSetOriginator"></a>PRINCIPAL DATA SET OWNER</td></tr> 

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">The person responsible for developing the data set.  For example, the principal 

investigator in a collaborative project, the first author of the main publication using the data set, etc.

 The first and last names of the principal data set owner are required; the organization name, e-mail, phone, fax, and

address information are optional.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext"><u>Note:</u><span class="regtext"> If there is more than one owner, information 

about the co-owner(s) can be provided in the ASSOCIATED PARTIES section below.</span>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">*First Name:</span>

<span class="regtext">The first name of the principal data set owner.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">*Last Name:</span>

<span class="regtext">The last name (surname) of the principal data set owner.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Organization Name:</span>

<span class="regtext">The name of the organization from which the data set

originated.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">E-Mail:</span>

<span class="regtext">The e-mail address by which the principal data set owner can be contacted.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Phone:</span>

<span class="regtext">The phone number of the principal data set owner, including the area code (999-999-9999).</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">FAX:</span>

<span class="regtext">The fax number of the principal data set owner, including sthe area code (999-999-9999).</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Street Information:</span>

<span class="regtext">A comma-separated list of street number, street, unit,

etc.<br> <u>Example:</u> 735 State Street, Suite 300</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">City:</span>

<span class="regtext">The city

name of the principal data set owner's address.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">State:</span>

<span class="regtext">Select

a state from the drop-down menu for the principal data set owner's address. For a shortcut,

press the first letter of the state on your keyboard (e.g.,  M-key to skip to Maine).</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Other State/Province:</span>

<span class="regtext">The state (other than the ones from the drop-down menu above) or province for 

the principal data set owner's address. </span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Postal Code:</span>

<span class="regtext">The postal code or ZIP code

for the principal data set owner's address.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Country:</span>

<span class="regtext">The country

for the principal data set owner's address.</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="AdditionalOriginators"></a>ASSOCIATED PARTIES</td></tr> 

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">

If applicable, enter the first and last names of an associated party (e.g., co-owner of the data set, a data custodian/steward, a metadata provider, a user of 

the data set), select a role for this person, and click on "Add Associated Party".  Repeat to add another associated party.</tr>. 

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">To edit an entry, click on the name of the person entered, change the name and/or 

the role, and click on the area just right of the drop-down menu for the role (the text fields and the drop-down menu will disappear).  To delete an entry, click on the "X".

 If you have entered several associated parties and want to change the order in which they appear, use the blue up and down arrows.</tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="DataSetAbstract"></a>*DATA SET ABSTRACT</td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">Short (approximately 1/2 page or less) summary of the

purpose and content of the data set. Entering a data set abstract is required.</td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext"><u>Example:</u> Data were collected every year in summer and fall from

1967 to 1979. Trapping was conducted only in the fall from 1980 to

1988. For each specimen taken, data were recorded on species, date,

location, time, sex, and body measurements including total length,

length of tail, length of hind foot, length of ear, and body mass.

The purpose of the data was to index the population size of all

species present over a long time period.</td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="KeywordInformation"></a>KEYWORD INFORMATION</td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">Keyword information is used for locating data in catalog searches. 

The keywords listed here may or may not appear in the title or abstract.</td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">Have a look at the <a href=

"http://gcmd.nasa.gov/Resources/valids/gcmd_parameters.html" target="nasa">NASA Global Change Master Directory

(GCMD)</a> (particularly under EARTH SCIENCE > Biosphere) and see if you can find keywords that appropriately describe your data set.  If not, use your own keywords.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Keyword: </span><span class="regtext"> A

word or phrase used to describe the topic.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Keyword Type: </span>

<span class="regtext">Term used to group similar keywords. "None" is the default.</span></td></tr> 

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">The different types are:</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">- Theme: the keyword identifies a particular subject or topic.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">- Place: the keyword identifies a place.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">- Stratum: the keyword identifies the layer(s) of any deposited

substance.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">- Temporal: the keyword identifies a time period related to the

dataset.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">- Taxonomic: the keyword identifies a particular taxa.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Keyword Thesaurus: </span><span class="regtext">Select whether you used the NASA Global Change Master Directory

(GCMD) or not to choose your keywords.</span></td></tr> 

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">Click on the "Add Keyword" button to add the keyword information entered. Enter as many keywords as needed. 

To edit an entry, click on the keyword entered, change the keyword, type, and/or thesaurus, and click on the area just right of the thesaurus drop-down menu (the text field and 

the drop-down menus will disappear).  To delete an entry, click on the "X". If you have entered several keywords and want to change the order in which they appear, use the blue up and 

down arrows.</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="TemporalCoverageOfData"></a>TEMPORAL COVERAGE OF DATA</td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">*Start Date:</span><span class="regtext"> The first year, month, and

day of the collection/creation of the data set. A start date is required. Type in the year (yyyy), and choose the month and the day from the

drop-down menus.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Stop Date:</span><span class="regtext"> The last year, month, and

day for the collection/creation of the data set. Type in the year, and choose the month and the day from the drop-down menus.<br> 

<u>Note:</u> Leave "Stop Date" blank if your data set is open-ended.</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="SpatialCoverageOfData"></a>SPATIAL COVERAGE OF DATA</span></td></tr> 

<tr class="sectbody"><td colspan="2" align="left"><span class="label">*Geographic Description:</span><span class="regtext"> 

Enter a general description of the geographic area in which the data were collected. This can be a simple place name (e.g., Santa Barbara) or a fuller description.

This field supplements the coordinates provided below and helps orient the data user about the general location of the study.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">*Coordinates:</span><span class="regtext"></span><span class="regtext"> The latitude and longitude

coordinates (in degrees, minutes and seconds) of the location where the data were collected. At least one lat/long pair is required. From the drop-down menus, select 

the North (N) or South (S) orientation for the latitudes, and the West (W) or East (E) orientation for the longitudes.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">If you enter <b>one coordinate pair only</b>: This indicates a

point location.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">If you enter <b>both coordinate pairs</b>: This indicates a

bounding box. The first coordinate pair is the northwest corner and

the second coordinate pair is the southeast corner of the bounding

box.</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="TaxonomicCoverage"></a>

TAXONOMIC COVERAGE OF DATA</td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">

Provide a list of the taxa that are associated with this data set. 

This includes taxa for which the data set contains measurements, and taxa

for which the data have relevance in less direct ways.  In general, if a

data user searching for a particular taxonomic name should find this data set,

then the taxon should be included in this list.</span></td></tr> 

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">Please check the <a href=

"http://darwin.zoology.gla.ac.uk/~rpage/MyToL/www/index.php" target="darwin">Glasgow Taxonomic Name Server</a> or the <a href=

"http://www.itis.usda.gov/" target="itis">Integrated Taxonomic Information System</a> for correct spelling 

of taxonomic names.</td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Taxon Rank:</span><span class="regtext"> Indicates the level in the taxonomic hierarchy 

(Kingdom, Phylum, Class, Order, Family, Genus, or Species).</span></td></tr> 

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Taxon Name:</span><span class="regtext"> The scientific name for the level 

entered under Taxon Rank (e.g., <i>Animalia</i>, <i>Chordata</i>, <i>Mammalia</i>, <i>Carnivoria</i>, <i>Ursidae</i>, <i>Ursus</i>, or <i>Ursus arctos</i>).</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">Click on the "Add Taxon" button to add the taxonomic information.  Add as many taxa as needed.

To edit an entry, click on the taxonomic information entered, change the taxon rank and/or name, and click on the area just right of the text field for the name (the two text 

fields will disappear).  To delete an entry, click on the "X". If you have entered several taxon and want to change the order in which they appear, use the blue up and 

down arrows.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Taxonomic Reference:</span><span class="regtext"> The name

or complete citation of the source(s) used for identifying and naming taxa (e.g., name of a field guide, key, or nomenclature revision). </span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="Methods"></a>DATA COLLECTION METHODS</td></tr> 

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Method Title:</span><span class="regtext"> A title for the method used to generate

the data (e.g., Measure of zooplankton abundance using radial quadrat sub-sampling).</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Method Description:</span><span class="regtext"> Description of the method used.  

This is intended to be a general method description that is suitable to help potential users of the data decide if the data are appropriate for their purposes.  

You can add multiple paragraphs to the description by clicking on the "Add Paragraph to Method Description"

button (paragraphs added by using the ENTER key in the Method Description field will not appear as paragraphs in the submitted form).

</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">Click on the "Describe New Method" button

to describe another method.</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Extent of Study Description:</span><span class="regtext">

 Describe the temporal, spatial and taxonomic extent of the study, supplementing

the information on coverage provided above. For example, if the temporal

coverage of the data is 1990-2000, you might provide details about any years

that were missed or the months in which sampling actually occurred. If you

provide information in this field (Extent of Study Description), then you must also provide

a Method Title, a Method Description and a Sampling Description.

</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">Sampling Description:</span><span class="regtext">

Describe the sampling design of the study. For example, you might describe

the way in which treatments were assigned to sampling units.  If you provide

information in this field (Sampling Description), then you must also provide

a a Method Title, a Method Description and an Extent of Study Description.

</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="DataSetContactAddress"></a>

DATA SET CONTACT</td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="regtext">Contact information of the person to be contacted for more information on the data

set or to obtain the data set itself. This is analogous to the Principal Data Set Owner information above. Please 

<a href="@cgi-prefix@/register-dataset.cgi?cfg=[%cfg%]&amp;stage=guide#DataSetOriginator" target="_self">see that section</a> for more information on filling out the individual fields. If the Data Set Contact and the 

Principal Data Set Owner are the same, check the box provided.</td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="DistributionIinformation"></a>

DISTRIBUTION INFORMATION</font></td></tr> 

<tr class="sectbody"><td colspan="2" align="left"><span class="label">

<a name=Site-specificCode></a>

Data Set Identifier:</span><span class="regtext"> If available, please enter a name or number that uniquely identifies and describes concisely the data set. 

Alternatively, provide other pertinent information that can identify and locate the data set within your site's data management system. 

[% IF cfg == 'obfs' || cfg == 'nrs' || cfg == 'specnet'%]

Keep in mind that this information, although not required, can be extremely useful

for locating the data set at a [% lsite %].

[%END%]

</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">*Data Medium</font>:</span><span class="regtext"> Specify whether the data medium is 

digital (e.g., computer file) or hardcopy (e.g., paper), or specify any other type of data medium the data are recorded on (e.g., video tape).</span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">*Usage Constraints:</span><span class="regtext"> Specify the usage constraints that apply

to the data set. </span></td></tr>

<tr class="sectbody"><td colspan="2" align="left"><span class="label">URL:</span><span class="regtext"> If available, provide a link for the

location of more metadata or the data set itself (this URL should be as permanent as possible)<b>.</span></td></tr>

<a name="AdditionalInformation"></a>

<tr class="sectbody"><td class="borderbottom" colspan="2" align="left"><span class="label">Additional Information:</span><span class="regtext"> Add

any additional information here that you deem relevant to the data set, which has not been covered in the form.  For example, if the data set is in the form 

of a computer file, you could specify the file format here (e.g., Excel, Access, FoxPro, DBase, etc.)</span></td></tr>

</table>

<p></p>

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