Project

General

Profile

1
<!--
2
  *  '$RCSfile$'
3
  *    Copyright: 2000 Regents of the University of California and the
4
  *               National Center for Ecological Analysis and Synthesis
5
  *  For Details: http://www.nceas.ucsb.edu/
6
  *
7
  *   '$Author: tyburczy $'
8
  *     '$Date: 2005-12-16 11:23:15 -0800 (Fri, 16 Dec 2005) $'
9
  * '$Revision: 2863 $'
10
  * 
11
  * This program is free software; you can redistribute it and/or modify
12
  * it under the terms of the GNU General Public License as published by
13
  * the Free Software Foundation; either version 2 of the License, or
14
  * (at your option) any later version.
15
  *
16
  * This program is distributed in the hope that it will be useful,
17
  * but WITHOUT ANY WARRANTY; without even the implied warranty of
18
  * MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE.  See the
19
  * GNU General Public License for more details.
20
  *
21
  * You should have received a copy of the GNU General Public License
22
  * along with this program; if not, write to the Free Software
23
  * Foundation, Inc., 59 Temple Place, Suite 330, Boston, MA  02111-1307  USA
24
-->
25

    
26
[% INCLUDE "genericHeader.tmpl" %]
27

    
28
[% IF cfg == 'nrs' %]
29
  [% lsite = 'reserve' %]
30
  [% usite = 'Reserve' %]
31
[% ELSE %]
32
  [% lsite = 'station' %]
33
  [% usite = 'Station' %]
34
[% END %]
35

    
36
<table class="intro" cellpadding="8" cellspacing="0">
37

    
38
<tr><td align="left"><span class="emphasis">Guide for Completing the Data [%IF cfg =='nceas'%] Repository [% ELSE %] Registry [% END %] Form</td></tr>
39
<tr><td align="left"><span class="regtext">This guide provides information on how to fill in the online [% orgabbrev %] Data [%IF cfg =='nceas'%] Repository [% ELSE %] 
40
Registry [% END %] Form. 
41
There are 11 sections to the form; some fields are required (denoted by an asterisk *),
42
while others are optional. When you are done completing a section, you have the option of clicking on "<span class="colorbold">Hide</span>" 
43
(on the right side of each section header) to hide the information you just entered. Information on individual fields and examples for their content are provided below.
44
</span></td></tr>
45
</table>
46

    
47

    
48
<table class="tables" cellpadding="8" cellspacing="0">
49

    
50
<tr class="sectheader"><td class="borderbottom" colspan="2" align="left"><a name="Submitter"></a>
51
NAME OF SUBMITTER</td></tr> 
52
<tr><td colspan="2" align="left"><span class="label">
53
*First name, *Last name:</span><span class="regtext"> 
54
The first and last names of the person completing this form.</span></td></tr>
55

    
56
<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="BasicInformation"></a>
57
BASIC INFORMATION</td></tr> 
58
<tr><td colspan="2" align="left"><span class="label">*Data Set Title:</span><span class="regtext"> A descriptive title
59
of the data set. The title should provide enough information for
60
someone casually scanning a list of data sets to know whether the data are
61
relevant to them.  This implies that the data context should be indicated 
62
in the title without making the title be too long. In general, the title
63
should indicate what kind of data were collected and the spatial,
64
taxonomic, and temporal extents the data set covers.</span></td></tr>
65

    
66
<tr><td align="left"><span class="regtext"><u>Examples of descriptive titles:</u></td>
67
<td align="left"><span class="regtext"><u>Examples of incomplete titles:</u></td></tr>
68

    
69
<tr><td align="left" valign="top"><span class="regtext">Hastings Reserve (CA) Small Mammal Trapline Data from 1972 to 1988.
70

    
71

    
72

    
73
<br>Tassajara Hot Springs Reserve Water Chemistry Data from 1990 to 2000.</td>
74

    
75
<td align="left" valign="top"><span class="regtext">Mammals Data<br><br>Water Chemistry Data</td></tr>
76

    
77
[% IF cfg == 'nceas' %]
78
<tr><td colspan="2" align="left"><span class="label">*NCEAS Project(s):</span><span class="regtext"> Select one or more
79
NCEAS activities from the list to indicate that the data set is
80
affiliated with that working group or activity.  We use "affiliation" 
81
in a rather permissive sense to mean, for example, that the data set was or has
82
been generated by the activity; that the owner of the data is affiliated
83
with the activity; that the data set is owned by the activity; etc. Both
84
derived data sets that result from synthesis activities and original raw data
85
sets that contribute to synthesis can be included in the repository and should
86
be associated with the appropriate NCEAS activities.</td></tr>
87
[% END %]
88

    
89
[% IF cfg == 'esa' || cfg == 'ltss' %]  
90

    
91
<tr><td colspan="2" align="left"><span class="label">*Organization Name:</span>
92
<span class="regtext">The name of the organization with which the data set is
93
affiliated. We use "affiliation" in a rather permissive sense to mean, for example, that the data set was or has
94
been generated at the organization; that the owner of the data is affiliated
95
with the organization or was affiliated with the organization when the data
96
set was generated; that the data set is owned by the organization; etc.</td></tr>
97

    
98
<tr><td align="left"><span class="regtext"><u>Examples of correct organization names:</u></td>
99
   <td align="left"><span class="regtext"><u>Examples of incorrect organization names:</u></td></tr>
100

    
101
<tr><td align="left" valign="top"><span class="regtext">University of Michigan Biological Station
102
<br>Duke University FACE Facility<br>National Center for Ecological Analysis and Synthesis</br></td>
103
  <td align="left"><span class="regtext">Michigan Station<br>Duke University<br>University of California Santa Barbara</br>
104
</td></tr>
105
[% END %]
106

    
107
[% IF cfg == 'obfs' || cfg == 'nrs' || cfg == 'specnet'%]
108

    
109
<tr><td colspan="2" align="left"><span class="label">*[% usite %] Name:</span>
110
<span class="regtext">Select a [% lsite %] from the drop-down list to indicate that the data set is
111
affiliated with the [% lsite %]. We use "affiliation" in a rather
112
permissive sense to mean, for example, that the data set was or has
113
been generated at the [% lsite %]; that the owner is affiliated
114
with the [% lsite %] or was affiliated with the [% lsite %] when the data
115
set was generated; or that the data set is owned by the [% lsite %]; etc.
116
</td></tr>
117

    
118
<tr><td colspan="2" align="left"><span class="regtext"><u>Note:</u>
119
If the data were collected at a site other than a
120
[% lsite %] listed in the drop-down menu, you can indicate so in the
121
abstract and/or title. You can also indicate this in the keywords
122
with a locality keyword.</span></td></tr> 
123

    
124
[% END %]
125

    
126

    
127

    
128

    
129
<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="DataSetOriginator"></a>PRINCIPAL DATA SET OWNER</td></tr> 
130

    
131

    
132
<tr><td colspan="2" align="left"><span class="regtext">The person responsible for developing the data set. For example, the principal 
133
investigator in a collaborative project, the first author of the main publication using the data set, etc.
134
 The first and last names of the principal data set owner are required; the organization name, e-mail, phone, fax, and
135
address information are optional.</span></td></tr>
136

    
137
<tr><td colspan="2" align="left"><span class="regtext"><u>Note:</u><span class="regtext"> If there is more than one owner, information 
138
about the co-owner(s) can be provided in the ASSOCIATED PARTIES section below.</span>
139

    
140
<tr><td colspan="2" align="left"><span class="label">*First Name:</span>
141
<span class="regtext">The first name of the principal data set owner.</span></td></tr>
142

    
143
<tr><td colspan="2" align="left"><span class="label">*Last Name:</span>
144
<span class="regtext">The last name (surname) of the principal data set owner.</span></td></tr>
145

    
146
<tr><td colspan="2" align="left"><span class="label">Organization Name:</span>
147
<span class="regtext">The name of the organization from which the data set
148
originated.</span></td></tr>
149

    
150
<tr><td colspan="2" align="left"><span class="label">E-Mail:</span>
151
<span class="regtext">The e-mail address by which the principal data set owner can be contacted.</span></td></tr>
152

    
153
<tr><td colspan="2" align="left"><span class="label">Phone:</span>
154
<span class="regtext">The phone number of the principal data set owner, including the area code (999-999-9999).</span></td></tr>
155

    
156
<tr><td colspan="2" align="left"><span class="label">FAX:</span>
157
<span class="regtext">The fax number of the principal data set owner, including sthe area code (999-999-9999).</span></td></tr>
158

    
159
<tr><td colspan="2" align="left"><span class="label">Street Information:</span>
160
<span class="regtext">A comma-separated list of street number, street, unit,
161
etc.<br> <u>Example:</u> 735 State Street, Suite 300</span></td></tr>
162

    
163
<tr><td colspan="2" align="left"><span class="label">City:</span>
164
<span class="regtext">The city
165
name of the principal data set owner's address.</span></td></tr>
166

    
167
<tr><td colspan="2" align="left"><span class="label">U.S. State or Territory:</span>
168
<span class="regtext">Select a U.S. state or territory from the drop-down menu for the principal data set owner's address. If the address is not in 
169
the United States, used the "Other State/Province" field below. For a shortcut,
170
press the first letter of the state on your keyboard (e.g.,  M-key to skip to Maine).</span></td></tr>
171

    
172
<tr><td colspan="2" align="left"><span class="label">Other State/Province:</span>
173
<span class="regtext">A non-U.S. state or a province for 
174
the principal data set owner's address.</span></td></tr>
175

    
176
<tr><td colspan="2" align="left"><span class="label">Postal Code:</span>
177
<span class="regtext">The postal code or ZIP code
178
for the principal data set owner's address.</span></td></tr>
179

    
180
<tr><td colspan="2" align="left"><span class="label">Country:</span>
181
<span class="regtext">The country
182
for the principal data set owner's address.</span></td></tr>
183

    
184

    
185
<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="AdditionalOriginators"></a>ASSOCIATED PARTIES</td></tr> 
186

    
187
<tr><td colspan="2" align="left"><span class="regtext">
188
If applicable, enter the first and last names of an associated party (e.g., co-owner of the data set, a data custodian/steward, a metadata provider, a user of 
189
the data set), select a role for this person, and click on "Add Associated Party".  Repeat to add another associated party.</td></tr> 
190
<tr><td colspan="2" align="left"><span class="regtext">To edit an entry, click on the name of the person entered, change the name and/or 
191
the role, and click on the area just right of the drop-down menu for the role (the text fields and the drop-down menu will disappear). To delete an entry, click on the "X".
192
 If you have entered several associated parties and want to change the order in which they appear, use the blue up and down arrows.</tr>
193

    
194

    
195
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
196
<a name="DataSetAbstract"></a>*DATA SET ABSTRACT</td></tr>
197

    
198
<tr><td colspan="2" align="left"><span class="regtext">Short (maximum of 350 words) summary of the
199
purpose and content of the data set. Entering a data set abstract is required.</td></tr>
200

    
201
<tr><td colspan="2" align="left"><span class="regtext"><u>Example:</u> Data were collected every year in summer and fall from
202
1967 to 1979. Trapping was conducted only in the fall from 1980 to
203
1988. For each specimen taken, data were recorded on species, date,
204
location, time, sex, and body measurements including total length,
205
length of tail, length of hind foot, length of ear, and body mass.
206
The purpose of the data was to index the population size of all
207
species present over a long time period.</td></tr>
208

    
209
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
210
<a name="KeywordInformation"></a>KEYWORD INFORMATION</td></tr>
211

    
212
<tr><td colspan="2" align="left"><span class="regtext">Provide information for as many keywords as needed. The information is provided in groups of three 
213
fields: keyword, keyword type, and keyword thesaurus. Repeat steps 1-4 below for each additional keyword.</td></tr>
214

    
215
<tr><td colspan="2" align="left"><span class="regtext">Have a look at the <a href=
216
"http://gcmd.nasa.gov/Resources/valids/gcmd_parameters.html" target="nasa">NASA Global Change Master Directory
217
(GCMD)</a> (particularly under EARTH SCIENCE > Biosphere) and see if you can find keywords that appropriately describe your data set.  If not, use your own keywords.</span></td></tr>
218

    
219
<tr><td colspan="2" align="left"><span class="label">1. Keyword: </span><span class="regtext"> Enter a
220
word or phrase that describes your data set.</span></td></tr>
221

    
222
<tr><td colspan="2" align="left"><span class="label">2. Keyword Type: </span>
223
<span class="regtext">Select the keyword type (a term used to group similar keywords). The different types are ("none" is the default):
224

    
225
   <ul>
226
      <li>Theme: the keyword identifies a particular subject or topic.</li>
227
      <li>Place: the keyword identifies a place.</li>
228
      <li>Stratum: the keyword identifies the layer(s) of any deposited substance.</li>
229
      <li>Temporal: the keyword identifies a time period related to the data set.
230
      <li>Taxonomic: the keyword identifies a particular taxon.</li>
231
</ul></span></td></tr>
232
<tr><td colspan="2" align="left"><span class="label">3. Keyword Thesaurus: </span><span class="regtext">Select whether you used the NASA Global Change Master Directory
233
(GCMD) or not to choose your keywords.</span></td></tr> 
234

    
235

    
236

    
237
<tr><td colspan="2" align="left"><span class="regtext"><b>4.</b> Click on the <b>"Add Keyword"</b> button to add the keyword information provided.</span>  
238

    
239

    
240
<tr><td colspan="2" align="left"><span class="regtext">To edit a keyword entry, click on the keyword entered, change the keyword, keyword type, and/or keyword 
241
thesaurus, and click on the area just right of the thesaurus drop-down menu (the text field and the drop-down menus will disappear).  To delete an entry, click on the "X". 
242
If you have entered several keywords and want to change the order in which they appear, use the blue up and down arrows.</span></td></tr>
243

    
244

    
245
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
246
<a name="TemporalCoverageOfData"></a>TEMPORAL COVERAGE OF DATA</td></tr>
247

    
248
<tr><td colspan="2" align="left"><span class="label">*Start Date:</span><span class="regtext"> The first year, month, and
249
day of the collection/creation of the data set. A start date is required. Type in the year (yyyy), and choose the month and the day from the
250
drop-down menus.</span></td></tr>
251

    
252
<tr><td colspan="2" align="left"><span class="label">Stop Date:</span><span class="regtext"> The last year, month, and
253
day for the collection/creation of the data set. Type in the year, and choose the month and the day from the drop-down menus.<br> 
254
<u>Note:</u> Leave "Stop Date" blank if your data set is open-ended.</span></td></tr>
255

    
256
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
257
<a name="SpatialCoverageOfData"></a>SPATIAL COVERAGE OF DATA</span></td></tr> 
258

    
259

    
260
<tr><td colspan="2" align="left"><span class="label">*Geographic Description:</span><span class="regtext"> 
261
Enter a general description of the geographic area in which the data were collected. This can be a simple place name (e.g., Santa Barbara) or a fuller description.
262
This field supplements the coordinates provided below and helps orient the data user about the general location of the study.</span></td></tr>
263

    
264
<tr><td colspan="2" align="left"><span class="label">*Coordinates:</span><span class="regtext"></span><span class="regtext"> The latitude and longitude
265
coordinates (in degrees, minutes and seconds) of the location where the data were collected. At least one lat/long pair is required. From the drop-down menus, select 
266
the North (N) or South (S) orientation for the latitudes, and the West (W) or East (E) orientation for the longitudes.</span></td></tr>
267

    
268
<tr><td colspan="2" align="left"><span class="regtext">If you enter <b>one coordinate pair only</b>: This indicates a
269
point location.</span></td></tr>
270

    
271
<tr><td colspan="2" align="left"><span class="regtext">If you enter <b>both coordinate pairs</b>: This indicates a
272
bounding box. The first coordinate pair is the northwest corner and
273
the second coordinate pair is the southeast corner of the bounding
274
box.</span></td></tr>
275

    
276
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
277
<a name="TaxonomicCoverage"></a>
278
TAXONOMIC COVERAGE OF DATA</td></tr>
279

    
280
<tr><td colspan="2" align="left"><span class="regtext">
281
Provide a list of the taxa that are associated with this data set. 
282
This includes taxa for which the data set contains measurements, and taxa
283
for which the data have relevance in less direct ways.  In general, if a
284
data user searching for a particular taxonomic name should find this data set,
285
then the taxon should be included in this list.</span></td></tr> 
286

    
287
<tr><td colspan="2" align="left"><span class="regtext">Please check the <a href=
288
"http://darwin.zoology.gla.ac.uk/~rpage/MyToL/www/index.php" target="darwin">Glasgow Taxonomic Name Server</a> or the <a href=
289
"http://www.itis.usda.gov/" target="itis">Integrated Taxonomic Information System</a> for correct spelling 
290
of taxonomic names.</span></td></tr>
291
<tr><td colspan="2" align="left"><span class="regtext">For each taxon, follow the three steps below:</span></td></tr>
292
<tr><td colspan="2" align="left"><span class="label">1. Taxonomic Rank:</span><span class="regtext"> Enter the level in the taxonomic hierarchy 
293
(Kingdom, Phylum, Class, Order, Family, Genus, or Species).</span></td></tr> 
294
<tr><td colspan="2" align="left"><span class="label">2. Taxonomic Name:</span><span class="regtext"> Enter the scientific name for the level 
295
entered under Taxonomic Rank (e.g., <i>Animalia</i>, <i>Chordata</i>, <i>Mammalia</i>, <i>Carnivoria</i>, <i>Ursidae</i>, <i>Ursus</i>, or <i>Ursus arctos</i>).</span></td></tr>
296

    
297
<tr><td colspan="2" align="left"><span class="regtext"><b>3.</b> Click on the <b>"Add Taxon"</b> button to add the taxonomic information.</span></td></tr>
298

    
299
<tr><td colspan="2" align="left"><span class="regtext">To edit an entry, click on the taxonomic information entered, change the taxonomic rank and/or name, and click on the area just right of the text field for the name (the two text 
300
fields will disappear).  To delete an entry, click on the "X". If you have entered several taxa and want to change the order in which they appear, use the blue up and 
301
down arrows.</span></td></tr>
302

    
303
<tr><td colspan="2" align="left"><span class="label">Taxonomic Reference:</span><span class="regtext"> The name
304
or complete citation of the source(s) used for identifying and naming taxa (e.g., name of a field guide, key, or nomenclature revision). </span></td></tr>
305

    
306
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
307
<a name="Methods"></a>DATA COLLECTION METHODS</td></tr> 
308

    
309

    
310
<tr><td colspan="2" align="left"><span class="label">Method Title:</span><span class="regtext"> A title for the method used to generate
311
the data (e.g., Measure of zooplankton abundance using radial quadrat sub-sampling).</span></td></tr>
312

    
313
<tr><td colspan="2" align="left"><span class="label">Method Description:</span><span class="regtext"> Description of the method used.  
314
This is intended to be a general method description that is suitable to help potential users of the data decide if the data are appropriate for their purposes.  
315
You can add multiple paragraphs to the description by clicking on the "Add Paragraph to Method Description"
316
button (paragraphs added by using the ENTER key in the Method Description field will not appear as paragraphs in the submitted form).
317
</span></td></tr>
318

    
319
<!--<tr><td colspan="2" align="left"><span class="regtext">Click on the "Describe Another Method" button
320
to describe another method.</span></td></tr>-->
321

    
322
<tr><td colspan="2" align="left"><span class="label">Extent of Study Description:</span><span class="regtext">
323
 Describe the temporal, spatial and taxonomic extent of the study, supplementing
324
the information on coverage provided above. For example, if the temporal
325
coverage of the data is 1990-2000, you might provide details about any years
326
that were missed or the months in which sampling actually occurred. If you
327
provide information in this field (Extent of Study Description), then you must also provide
328
a Method Title, a Method Description and a Sampling Description.</span></td></tr>
329

    
330
<tr><td colspan="2" align="left"><span class="label">Sampling Description:</span><span class="regtext">
331
Describe the sampling design of the study. For example, you might describe
332
the way in which treatments were assigned to sampling units.  If you provide
333
information in this field (Sampling Description), then you must also provide
334
a a Method Title, a Method Description and an Extent of Study Description.
335
</span></td></tr>
336

    
337
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
338
<a name="DataSetContactAddress"></a>                                   
339
DATA SET CONTACT</td></tr>
340

    
341
<tr><td colspan="2" align="left"><span class="regtext">Contact information of the person to be contacted for more information on the data
342
set or to obtain the data set itself. This is analogous to the Principal Data Set Owner information above. Please 
343
<a href="@cgi-prefix@/register-dataset.cgi?cfg=[%cfg%]&amp;stage=guide#DataSetOriginator" target="_self">see that section</a> for more information on filling out the 
344
individual fields. If the Data Set Contact and the Principal Data Set Owner are the same, check the box provided.</span></td></tr>
345

    
346

    
347
<tr class="sectheader"><td class="topbottom" colspan="2" align="left">
348
<a name="DistributionIinformation"></a>
349
DISTRIBUTION INFORMATION</font></td></tr> 
350

    
351
<tr><td colspan="2" align="left"><span class="label">
352
<a name=Site-specificCode></a>
353
Data Set Identifier:</span><span class="regtext"> If available, please enter a name or number that uniquely identifies and describes concisely the data set. 
354
Alternatively, provide other pertinent information that can identify and locate the data set within your site's data management system. 
355

    
356
[% IF cfg == 'obfs' || cfg == 'nrs' || cfg == 'specnet'%]
357
Keep in mind that this information, although not required, can be extremely useful
358
for locating the data set at a [% lsite %].
359
[%END%]
360
</span></td></tr>
361
<tr><td colspan="2" align="left"><span class="label">*Data Medium</font>:</span><span class="regtext"> Specify whether the data medium is 
362
digital (e.g., computer file) or hardcopy (e.g., paper), or specify any other type of data medium the data are recorded on (e.g., video tape).</span></td></tr>
363

    
364

    
365
<tr><td colspan="2" align="left"><span class="label">*Usage Rights:</span><span class="regtext"> Specify the usage rights that apply
366
to the data set (e.g., no restrictions, obtain permission from data set owner(s), cite the data set in publications, etc.). </span></td></tr>
367

    
368
<tr><td colspan="2" align="left"><span class="label">URL:</span><span class="regtext"> If available, provide a link for the
369
location of more metadata or the data set itself (this URL should be as permanent as possible).</span></td></tr>
370

    
371
<a name="AdditionalInformation"></a>
372
<tr><td class="borderbottom" colspan="2" align="left"><span class="label">Additional Information:</span><span class="regtext"> Add
373
any additional information here that you deem relevant to the data set, which has not been covered in the form.  For example, if the data set is in the form 
374
of a computer file, you could specify the file format here (e.g., Excel, Access, FoxPro, DBase, etc.).</span></td></tr>
375
</table>
376
<p></p>
377

    
378
[% INCLUDE "genericFooter.tmpl" %]
(8-8/22)