Metacat

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				<h2>Registry Guide</h2>

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					Guide for Completing the Data [% config.type %] Form

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				<p>

					This guide provides information on how to complete the registration form.

					There are up to 11 sections to the form; some fields are required (denoted by an asterisk *),

					while others are optional.

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				<p>

					Information on individual fields and examples for their content are provided below.

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				<h4>NAME OF SUBMITTER</h4><a name="Submitter"></a>

				<span class="text-info">

					*First name, *Last name:

				</span>

				<span class="regtext">

					The first and last names of the person completing this form.

				</span>

BASIC INFORMATION</td></tr>

someone casually scanning a list of data sets to know whether the data are

relevant to them.  This implies that the data context should be indicated

in the title without making the title be too long. In general, the title

should indicate what kind of data were collected and the spatial,

taxonomic, and temporal extents the data set covers.</span></td></tr>

<tr><td align="left"><span class="regtext"><u>Examples of descriptive titles:</u></td>

<td align="left"><span class="regtext"><u>Examples of incomplete titles:</u></td></tr>

<tr><td align="left" valign="top"><span class="regtext">Hastings Reserve (CA) Small Mammal Trapline Data from 1972 to 1988.

<br>Tassajara Hot Springs Reserve Water Chemistry Data from 1990 to 2000.</td>

<td align="left" valign="top"><span class="regtext">Mammals Data<br><br>Water Chemistry Data</td></tr>

[% IF cfg == 'nceas' %]

affiliated with that working group or activity.  We use "affiliation"

in a rather permissive sense to mean, for example, that the data set was or has

been generated by the activity; that the owner of the data is affiliated

with the activity; that the data set is owned by the activity; etc. Both

derived data sets that result from synthesis activities and original raw data

sets that contribute to synthesis can be included in the repository and should

be associated with the appropriate NCEAS activities.</td></tr>

[% END %]

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affiliated. We use "affiliation" in a rather permissive sense to mean, for example, that the data set was or has

been generated at the organization; that the owner of the data is affiliated

with the organization or was affiliated with the organization when the data

set was generated; that the data set is owned by the organization; etc.</td></tr>

<tr><td align="left"><span class="regtext"><u>Examples of correct organization names:</u></td>

   <td align="left"><span class="regtext"><u>Examples of incorrect organization names:</u></td></tr>

<tr><td align="left" valign="top"><span class="regtext">University of Michigan Biological Station

<br>Duke University FACE Facility<br>National Center for Ecological Analysis and Synthesis</br></td>

  <td align="left"><span class="regtext">Michigan Station<br>Duke University<br>University of California Santa Barbara</br>

</td></tr>

[% END %]

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affiliated with the [% config.site %]. We use "affiliation" in a rather

permissive sense to mean, for example, that the data set was or has

been generated at the [% config.site %]; that the owner is affiliated

with the [% config.site %] or was affiliated with the [% config.site %] when the data

set was generated; or that the data set is owned by the [% config.site %]; etc.

</td></tr>

<tr><td colspan="2" align="left"><span class="regtext"><u>Note:</u>

If the data were collected at a site other than a

[% config.site %] listed in the drop-down menu, you can indicate so in the

abstract and/or title. You can also indicate this in the keywords

with a locality keyword.</span></td></tr>

[% END %]

<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="DataSetOriginator"></a>PRINCIPAL DATA SET OWNER</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">The person responsible for developing the data set. For example, the principal

investigator in a collaborative project, the first author of the main publication using the data set, etc.

 The first and last names of the principal data set owner are required; the organization name, e-mail, phone, fax, and

address information are optional.</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext"><u>Note:</u><span class="regtext"> If there is more than one owner, information

about the co-owner(s) can be provided in the ASSOCIATED PARTIES section below.</span>

originated.</span></td></tr>

etc.<br> <u>Example:</u> 735 State Street, Suite 300</span></td></tr>

name of the principal data set owner's address.</span></td></tr>

the United States, used the "Other State/Province" field below. For a shortcut,

press the first letter of the state on your keyboard (e.g.,  M-key to skip to Maine).</span></td></tr>

the principal data set owner's address.</span></td></tr>

for the principal data set owner's address.</span></td></tr>

for the principal data set owner's address.</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="AdditionalOriginators"></a>ASSOCIATED PARTIES</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">

If applicable, enter the first and last names of an associated party (e.g., co-owner of the data set, a data custodian/steward, a metadata provider, a user of

the data set), select a role for this person, and click on "Add Associated Party".  Repeat to add another associated party.</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">To edit an entry, click on the name of the person entered, change the name and/or

the role, and click on the area just right of the drop-down menu for the role (the text fields and the drop-down menu will disappear). To delete an entry, click on the "X".

 If you have entered several associated parties and want to change the order in which they appear, use the blue up and down arrows.</tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="DataSetAbstract"></a>*DATA SET ABSTRACT</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">Short (maximum of 350 words) summary of the

purpose and content of the data set. Entering a data set abstract is required.</td></tr>

<tr><td colspan="2" align="left"><span class="regtext"><u>Example:</u> Data were collected every year in summer and fall from

1967 to 1979. Trapping was conducted only in the fall from 1980 to

1988. For each specimen taken, data were recorded on species, date,

location, time, sex, and body measurements including total length,

length of tail, length of hind foot, length of ear, and body mass.

The purpose of the data was to index the population size of all

species present over a long time period.</td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="KeywordInformation"></a>KEYWORD INFORMATION</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">Provide information for as many keywords as needed. The information is provided in groups of three

fields: keyword, keyword type, and keyword thesaurus. Repeat steps 1-4 below for each additional keyword.</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">Have a look at the <a href=

"http://gcmd.nasa.gov/Resources/valids/gcmd_parameters.html" target="nasa">NASA Global Change Master Directory

(GCMD)</a> (particularly under EARTH SCIENCE > Biosphere) and see if you can find keywords that appropriately describe your data set.  If not, use your own keywords.</span></td></tr>

   <ul>

      <li>Theme: the keyword identifies a particular subject or topic.</li>

      <li>Place: the keyword identifies a place.</li>

      <li>Stratum: the keyword identifies the layer(s) of any deposited substance.</li>

      <li>Temporal: the keyword identifies a time period related to the data set.

      <li>Taxonomic: the keyword identifies a particular taxon.</li>

</ul></span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext"><b>4.</b> Click on the <b>"Add Keyword"</b> button to add the keyword information provided.</span>

<tr><td colspan="2" align="left"><span class="regtext">To edit a keyword entry, click on the keyword entered, change the keyword, keyword type, and/or keyword

thesaurus, and click on the area just right of the thesaurus drop-down menu (the text field and the drop-down menus will disappear).  To delete an entry, click on the "X".

If you have entered several keywords and want to change the order in which they appear, use the blue up and down arrows.</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="TemporalCoverageOfData"></a>TEMPORAL COVERAGE OF DATA</td></tr>

drop-down menus.</span></td></tr>

<u>Note:</u> Leave "Stop Date" blank if your data set is open-ended.</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="SpatialCoverageOfData"></a>SPATIAL COVERAGE OF DATA</span></td></tr>

This field supplements the coordinates provided below and helps orient the data user about the general location of the study.</span></td></tr>

the North (N) or South (S) orientation for the latitudes, and the West (W) or East (E) orientation for the longitudes.</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext">If you enter <b>one coordinate pair only</b>: This indicates a

point location.</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext">If you enter <b>both coordinate pairs</b>: This indicates a

bounding box. The first coordinate pair is the northwest corner and

the second coordinate pair is the southeast corner of the bounding

box.</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="TaxonomicCoverage"></a>

TAXONOMIC COVERAGE OF DATA</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">

Provide a list of the taxa that are associated with this data set.

This includes taxa for which the data set contains measurements, and taxa

for which the data have relevance in less direct ways.  In general, if a

data user searching for a particular taxonomic name should find this data set,

then the taxon should be included in this list.</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext">Please check the <a href=

"http://darwin.zoology.gla.ac.uk/~rpage/MyToL/www/index.php" target="darwin">Glasgow Taxonomic Name Server</a> or the <a href=

"http://www.itis.usda.gov/" target="itis">Integrated Taxonomic Information System</a> for correct spelling

of taxonomic names.</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext">For each taxon, follow the three steps below:</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext"><b>3.</b> Click on the <b>"Add Taxon"</b> button to add the taxonomic information.</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext">To edit an entry, click on the taxonomic information entered, change the taxonomic rank and/or name, and click on the area just right of the text field for the name (the two text

fields will disappear).  To delete an entry, click on the "X". If you have entered several taxa and want to change the order in which they appear, use the blue up and

down arrows.</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="Methods"></a>DATA COLLECTION METHODS</td></tr>

You can add multiple paragraphs to the description by clicking on the "Add Paragraph to Method Description"

button (paragraphs added by using the ENTER key in the Method Description field will not appear as paragraphs in the submitted form).

</span></td></tr>

<!--<tr><td colspan="2" align="left"><span class="regtext">Click on the "Describe Another Method" button

to describe another method.</span></td></tr>-->

the information on coverage provided above. For example, if the temporal

coverage of the data is 1990-2000, you might provide details about any years

that were missed or the months in which sampling actually occurred. If you

provide information in this field (Extent of Study Description), then you must also provide

a Method Title, a Method Description and a Sampling Description.</span></td></tr>

the way in which treatments were assigned to sampling units.  If you provide

information in this field (Sampling Description), then you must also provide

a a Method Title, a Method Description and an Extent of Study Description.

</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="DataSetContactAddress"></a>

DATA SET CONTACT</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">Contact information of the person to be contacted for more information on the data

set or to obtain the data set itself. This is analogous to the Principal Data Set Owner information above. Please

<a href="[% cgiPrefix %]/register-dataset.cgi?cfg=[%cfg%]&amp;stage=guide#DataSetOriginator" target="_self">see that section</a> for more information on filling out the

individual fields. If the Data Set Contact and the Principal Data Set Owner are the same, check the box provided.</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="DistributionIinformation"></a>

DISTRIBUTION INFORMATION</font></td></tr>

Data Set Identifier:</span><span class="regtext"> If available, please enter a name or number that uniquely identifies and describes concisely the data set.

Alternatively, provide other pertinent information that can identify and locate the data set within your site's data management system.

[% IF cfg == 'obfs' || cfg == 'nrs' || cfg == 'specnet'%]

Keep in mind that this information, although not required, can be extremely useful

for locating the data set at a [% config.site %].

[%END%]

</span></td></tr>

<a name="AdditionalInformation"></a>

of a computer file, you could specify the file format here (e.g., Excel, Access, FoxPro, DBase, etc.).</span></td></tr>

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