Metacat

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<table class="intro" cellpadding="8" cellspacing="0">

<tr><td align="left"><span class="emphasis">Guide for Completing the Data [%IF cfg =='nceas'%] Repository [% ELSE %] Registry [% END %] Form</td></tr>

There are 11 sections to the form; some fields are required (denoted by an asterisk *),

<table class="tables" cellpadding="8" cellspacing="0">

<tr class="sectheader"><td class="borderbottom" colspan="2" align="left"><a name="Submitter"></a>

<tr><td colspan="2" align="left"><span class="label">

*First name, *Last name:</span><span class="regtext">

<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="BasicInformation"></a>

<tr><td colspan="2" align="left"><span class="label">*Data Set Title:</span><span class="regtext"> A descriptive title

of the data set. The title should provide enough information for

<tr><td align="left"><span class="regtext"><u>Examples of descriptive titles:</u></td>

<td align="left"><span class="regtext"><u>Examples of incomplete titles:</u></td></tr>

<tr><td align="left" valign="top"><span class="regtext">Hastings Reserve (CA) Small Mammal Trapline Data from 1972 to 1988.

<br>Tassajara Hot Springs Reserve Water Chemistry Data from 1990 to 2000.</td>

<td align="left" valign="top"><span class="regtext">Mammals Data<br><br>Water Chemistry Data</td></tr>

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<tr><td colspan="2" align="left"><span class="label">*NCEAS Project(s):</span><span class="regtext"> Select one or more

NCEAS activities from the list to indicate that the data set is

with the activity; that the data set is owned by the activity; etc. Both

derived data sets that result from synthesis activities and original raw data

be associated with the appropriate NCEAS activities.</td></tr>

<tr><td colspan="2" align="left"><span class="label">*Organization Name:</span>

<span class="regtext">The name of the organization with which the data set is

affiliated. We use "affiliation" in a rather permissive sense to mean, for example, that the data set was or has

been generated at the organization; that the owner of the data is affiliated

<tr><td align="left"><span class="regtext"><u>Examples of correct organization names:</u></td>

   <td align="left"><span class="regtext"><u>Examples of incorrect organization names:</u></td></tr>

<tr><td align="left" valign="top"><span class="regtext">University of Michigan Biological Station

<br>Duke University FACE Facility<br>National Center for Ecological Analysis and Synthesis</br></td>

<tr><td colspan="2" align="left"><span class="label">*[% usite %] Name:</span>

<span class="regtext">Select a [% lsite %] from the drop-down list to indicate that the data set is

affiliated with the [% lsite %]. We use "affiliation" in a rather

been generated at the [% lsite %]; that the owner is affiliated

<tr><td colspan="2" align="left"><span class="regtext"><u>Note:</u>

If the data were collected at a site other than a

abstract and/or title. You can also indicate this in the keywords

with a locality keyword.</span></td></tr>

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<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="DataSetOriginator"></a>PRINCIPAL DATA SET OWNER</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">The person responsible for developing the data set. For example, the principal

investigator in a collaborative project, the first author of the main publication using the data set, etc.

<tr><td colspan="2" align="left"><span class="regtext"><u>Note:</u><span class="regtext"> If there is more than one owner, information

about the co-owner(s) can be provided in the ASSOCIATED PARTIES section below.</span>

<tr><td colspan="2" align="left"><span class="label">*First Name:</span>

<span class="regtext">The first name of the principal data set owner.</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">*Last Name:</span>

<span class="regtext">The last name (surname) of the principal data set owner.</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">Organization Name:</span>

<span class="regtext">The name of the organization from which the data set

<tr><td colspan="2" align="left"><span class="label">E-Mail:</span>

<span class="regtext">The e-mail address by which the principal data set owner can be contacted.</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">Phone:</span>

<span class="regtext">The phone number of the principal data set owner, including the area code (999-999-9999).</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">FAX:</span>

<span class="regtext">The fax number of the principal data set owner, including sthe area code (999-999-9999).</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">Street Information:</span>

<span class="regtext">A comma-separated list of street number, street, unit,

<tr><td colspan="2" align="left"><span class="label">City:</span>

<span class="regtext">The city

<tr><td colspan="2" align="left"><span class="label">U.S. State or Territory:</span>

<span class="regtext">Select a U.S. state or territory from the drop-down menu for the principal data set owner's address. If the address is not in

press the first letter of the state on your keyboard (e.g.,  M-key to skip to Maine).</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">Other State/Province:</span>

<span class="regtext">A non-U.S. state or a province for

the principal data set owner's address.</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">Postal Code:</span>

<span class="regtext">The postal code or ZIP code

<tr><td colspan="2" align="left"><span class="label">Country:</span>

<span class="regtext">The country

<tr class="sectheader"><td class="topbottom" colspan="2" align="left"><a name="AdditionalOriginators"></a>ASSOCIATED PARTIES</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">

If applicable, enter the first and last names of an associated party (e.g., co-owner of the data set, a data custodian/steward, a metadata provider, a user of

the data set), select a role for this person, and click on "Add Associated Party".  Repeat to add another associated party.</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">To edit an entry, click on the name of the person entered, change the name and/or

the role, and click on the area just right of the drop-down menu for the role (the text fields and the drop-down menu will disappear). To delete an entry, click on the "X".

 If you have entered several associated parties and want to change the order in which they appear, use the blue up and down arrows.</tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<tr><td colspan="2" align="left"><span class="regtext">Short (maximum of 350 words) summary of the

purpose and content of the data set. Entering a data set abstract is required.</td></tr>

<tr><td colspan="2" align="left"><span class="regtext"><u>Example:</u> Data were collected every year in summer and fall from

1967 to 1979. Trapping was conducted only in the fall from 1980 to

species present over a long time period.</td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<tr><td colspan="2" align="left"><span class="regtext">Provide information for as many keywords as needed. The information is provided in groups of three

fields: keyword, keyword type, and keyword thesaurus. Repeat steps 1-4 below for each additional keyword.</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">Have a look at the <a href=

"http://gcmd.nasa.gov/Resources/valids/gcmd_parameters.html" target="nasa">NASA Global Change Master Directory

<tr><td colspan="2" align="left"><span class="label">1. Keyword: </span><span class="regtext"> Enter a

word or phrase that describes your data set.</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">2. Keyword Type: </span>

<span class="regtext">Select the keyword type (a term used to group similar keywords). The different types are ("none" is the default):

   <ul>

<tr><td colspan="2" align="left"><span class="label">3. Keyword Thesaurus: </span><span class="regtext">Select whether you used the NASA Global Change Master Directory

(GCMD) or not to choose your keywords.</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext"><b>4.</b> Click on the <b>"Add Keyword"</b> button to add the keyword information provided.</span>

<tr><td colspan="2" align="left"><span class="regtext">To edit a keyword entry, click on the keyword entered, change the keyword, keyword type, and/or keyword

thesaurus, and click on the area just right of the thesaurus drop-down menu (the text field and the drop-down menus will disappear).  To delete an entry, click on the "X".

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<tr><td colspan="2" align="left"><span class="label">*Start Date:</span><span class="regtext"> The first year, month, and

day of the collection/creation of the data set. A start date is required. Type in the year (yyyy), and choose the month and the day from the

<tr><td colspan="2" align="left"><span class="label">Stop Date:</span><span class="regtext"> The last year, month, and

day for the collection/creation of the data set. Type in the year, and choose the month and the day from the drop-down menus.<br>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<tr><td colspan="2" align="left"><span class="label">*Geographic Description:</span><span class="regtext">

Enter a general description of the geographic area in which the data were collected. This can be a simple place name (e.g., Santa Barbara) or a fuller description.

<tr><td colspan="2" align="left"><span class="label">*Coordinates:</span><span class="regtext"></span><span class="regtext"> The latitude and longitude

coordinates (in degrees, minutes and seconds) of the location where the data were collected. At least one lat/long pair is required. From the drop-down menus, select

<tr><td colspan="2" align="left"><span class="regtext">If you enter <b>one coordinate pair only</b>: This indicates a

point location.</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext">If you enter <b>both coordinate pairs</b>: This indicates a

bounding box. The first coordinate pair is the northwest corner and

box.</span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="TaxonomicCoverage"></a>

TAXONOMIC COVERAGE OF DATA</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">

Provide a list of the taxa that are associated with this data set.

data user searching for a particular taxonomic name should find this data set,

<tr><td colspan="2" align="left"><span class="regtext">Please check the <a href=

"http://darwin.zoology.gla.ac.uk/~rpage/MyToL/www/index.php" target="darwin">Glasgow Taxonomic Name Server</a> or the <a href=

of taxonomic names.</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext">For each taxon, follow the three steps below:</span></td></tr>

(Kingdom, Phylum, Class, Order, Family, Genus, or Species).</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">2. Taxonomic Name:</span><span class="regtext"> Enter the scientific name for the level

entered under Taxonomic Rank (e.g., <i>Animalia</i>, <i>Chordata</i>, <i>Mammalia</i>, <i>Carnivoria</i>, <i>Ursidae</i>, <i>Ursus</i>, or <i>Ursus arctos</i>).</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext"><b>3.</b> Click on the <b>"Add Taxon"</b> button to add the taxonomic information.</span></td></tr>

<tr><td colspan="2" align="left"><span class="regtext">To edit an entry, click on the taxonomic information entered, change the taxonomic rank and/or name, and click on the area just right of the text field for the name (the two text

fields will disappear).  To delete an entry, click on the "X". If you have entered several taxa and want to change the order in which they appear, use the blue up and

down arrows.</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">Taxonomic Reference:</span><span class="regtext"> The name

or complete citation of the source(s) used for identifying and naming taxa (e.g., name of a field guide, key, or nomenclature revision). </span></td></tr>

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<tr><td colspan="2" align="left"><span class="label">Method Title:</span><span class="regtext"> A title for the method used to generate

the data (e.g., Measure of zooplankton abundance using radial quadrat sub-sampling).</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">Method Description:</span><span class="regtext"> Description of the method used.

This is intended to be a general method description that is suitable to help potential users of the data decide if the data are appropriate for their purposes.

<!--<tr><td colspan="2" align="left"><span class="regtext">Click on the "Describe Another Method" button

to describe another method.</span></td></tr>-->

<tr><td colspan="2" align="left"><span class="label">Extent of Study Description:</span><span class="regtext">

 Describe the temporal, spatial and taxonomic extent of the study, supplementing

the information on coverage provided above. For example, if the temporal

provide information in this field (Extent of Study Description), then you must also provide

a Method Title, a Method Description and a Sampling Description.</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">Sampling Description:</span><span class="regtext">

Describe the sampling design of the study. For example, you might describe

a a Method Title, a Method Description and an Extent of Study Description.

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="DataSetContactAddress"></a>

DATA SET CONTACT</td></tr>

<tr><td colspan="2" align="left"><span class="regtext">Contact information of the person to be contacted for more information on the data

set or to obtain the data set itself. This is analogous to the Principal Data Set Owner information above. Please

<a href="@cgi-prefix@/register-dataset.cgi?cfg=[%cfg%]&amp;stage=guide#DataSetOriginator" target="_self">see that section</a> for more information on filling out the

<tr class="sectheader"><td class="topbottom" colspan="2" align="left">

<a name="DistributionIinformation"></a>

DISTRIBUTION INFORMATION</font></td></tr>

<tr><td colspan="2" align="left"><span class="label">

<a name=Site-specificCode></a>

Data Set Identifier:</span><span class="regtext"> If available, please enter a name or number that uniquely identifies and describes concisely the data set.

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<tr><td colspan="2" align="left"><span class="label">*Data Medium</font>:</span><span class="regtext"> Specify whether the data medium is

digital (e.g., computer file) or hardcopy (e.g., paper), or specify any other type of data medium the data are recorded on (e.g., video tape).</span></td></tr>

<tr><td colspan="2" align="left"><span class="label">*Usage Rights:</span><span class="regtext"> Specify the usage rights that apply

to the data set (e.g., no restrictions, obtain permission from data set owner(s), cite the data set in publications, etc.). </span></td></tr>

<tr><td colspan="2" align="left"><span class="label">URL:</span><span class="regtext"> If available, provide a link for the

location of more metadata or the data set itself (this URL should be as permanent as possible).</span></td></tr>

<tr><td class="borderbottom" colspan="2" align="left"><span class="label">Additional Information:</span><span class="regtext"> Add

any additional information here that you deem relevant to the data set, which has not been covered in the form.  For example, if the data set is in the form

of a computer file, you could specify the file format here (e.g., Excel, Access, FoxPro, DBase, etc.).</span></td></tr>

</table>

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